This is how you keep the corporate governance section of the IR website up to date: Content and update procedures
Blog
3 min
Blog
3 min
The corporate governance section of the IR website is often the one that is updated the least frequently and therefore becomes outdated the easiest. At the same time, this is where investors and analysts look for information about who is in charge of the company and how. Here we go through what content is usually available and how it can be kept updated.
What needs to be included
For companies listed on a regulated market, such as Nasdaq Stockholm's Main Market, much of the required content is governed by the Swedish Corporate Governance Code and the Swedish Companies Act. The Corporate Governance Code, as it is commonly known, follows the "comply or explain" principle. The table below outlines the most common content requirements and their regulatory basis.
|
Content |
What needs to be included |
Regulatory basis |
|---|---|---|
|
Board of directors, CEO and auditor |
Information about the members of the board, the Chief Executive Officer and the auditor. |
Corporate Governance Code, Rule 10.3 |
|
Articles of association |
The current version, updated following any amendments approved by the general meeting. |
Corporate Governance Code, Rule 10.3 |
|
Corporate governance reports |
Reports from the past ten years, together with the auditor's review of each report. |
Corporate Governance Code, Rule 10.3 |
|
Annual General Meeting (AGM) |
The date and location of the AGM, announced no later than the publication of the third-quarter report, along with the deadline for shareholders to request that an item be included on the agenda. |
Corporate Governance Code, Rule 1.1 |
|
Nomination committee |
The names of committee members no later than six months before the AGM, the committee's proposals and reasoned statement, and its instructions. |
Corporate Governance Code, Rules 2.5, 2.6 and 10.3 |
|
Remuneration |
Remuneration guidelines for as long as they remain in effect, and the remuneration report for ten years following the AGM. |
Swedish Companies Act, Chapter 7, Sections 61 and 62 |
How to keep your corporate governance section up to date
Start with a clear structure. Investors and analysts often have specific questions, such as who sits on the board or what was decided at the latest AGM. Giving each area its own page and keeping the structure consistent year after year makes information easier to find. We also cover this in our article What makes a good IR website?.
Next, establish routines for updates. Corporate governance information typically changes at a few key points during the year, such as when the nomination committee is appointed, when the notice of the AGM is published and after the AGM has taken place. By specifying who is responsible for each update in the IR calendar, you reduce the risk of outdated information, such as a former board member still appearing on the website.
It's equally important that updates are easy to make. When Toxic developed a new Umbraco-based IR platform for Logistri, much of the previous website was hardcoded. Today, Logistri can easily manage its content, news and investor information internally.
Finally, make sure your archive is built to last. Several requirements extend ten years back in time. An archive organised by year, where previous general meetings, reports and guidelines remain accessible, makes things easier for both visitors and those responsible for maintaining the website.
Want an IR website that's easy to manage?
At Toxic, we help listed companies structure their IR websites in Umbraco, making them easy to manage and keep up to date. Learn more about our IR websites and how we help listed companies
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